Asset Manager
Asset Manager is St.Croix's award winning CMMS and asset management application. AM gives you real-time information for each of your hospital assets—including facilities, clinical and IT equipment. Rich data about each asset's current condition, maintenance history, useful lifecycle status and safety/regulatory compliance is presented in a user-friendly format. AM helps biomedical engineering, facilities, materials management, IT, purchasing, clinicians and executives better manage and optimize use of hospital assets
Give everyone easy access to asset information
Integrated asset history and tracking, preventive maintenance scheduling, inventory control, vendor contracts and workforce management. Easily manage and track assets at all levels: facility, department, area, room, or across the health enterprise.
Get detailed data regarding the condition and history of each asset
From acquisition through disposal. Complete data integrity—even as assets move between departments or facilities. Essential information is available simultaneously throughout your healthcare enterprise, improving the daily effectiveness of technicians and maintenance staff.
Reduce downtime and disruptions
Comprehensive preventive maintenance scheduling keeps unscheduled downtime and service disruptions to a minimum. Minimizes the need for "last-minute" equipment rentals or purchases that can compromise care and costs.
Optimize workforce scheduling
Manage workforce scheduling, make auto assignments according to skill level, assign multiple workers and vendors and process time sheets all within the work order system.
Coordinate complex vendor contracts
Seamless management of multiple levels of contracts with manufacturers, maintenance vendors, leasing companies and others. Full integration with work orders and equipment records so you always know the current status of an asset—along with all associated expenses, past and anticipated.
Keep a closer eye on true asset costs
Actual "cost-to-own" data—for full lifecycle of every asset—leads to improved sourcing, purchasing, utilization and retirement decisions.
Fully document regulatory compliance
Instantly call up the complete history of an asset's maintenance, inspection schedule, patient usage and status. Access fully auditable information in situations where risk management or liability may be an issue.
Features and functionality of Asset Manager
Equipment Record
- Relational manufacturer/model system
- History and status tracking
- Full audit trail
- Warranty and contract
- Value, cost and depreciation functions
- Bill of materials
- Materials and requisitions
- Attach photos and documentation
Work Order Management
- Work order creation, status and history for equipment, worker, accounts and parts
- Preventive maintenance scheduling by risk, function, manufacturer/model, device and location
- Track maintenance hours and costs on each work order
- Plan and sort by priorities and categories
- Quick close multiple work orders in one step
- Web-based service requests
- Attach documentation
Workforce Management
- Scheduling
- Time logging
- Experience/assignment tracking
- Experience levels/training
- Employee and vendor rates
- Employee costs by work order
- Multiple workers/vendors work order assignment
Inventory Management
- Parts and supplies
- Inventory and stock partitions
- Suppliers and vendors
- Stock, bin, and reorder levels
- Part kits and model assignments
- Purchase requisition management
Contract Management
- Parent/child contract relationships
- Provider and performance history
- Status and renewals
- Total contract costs and assignment
- Contract analysis including costs and savings
Regulatory Compliance
- Meets JCAHO, FDA, NFPA, CAP, CLIA and other regulatory reporting requirements
- Monitors and reports on hazard alerts, recall notices and equipment incidents
- Monitors and reports on all required and completed service and user education
Reporting
- Hundreds of standard general asset management report templates
- User defined reports for additional depth and analysis
- Optional Crystal Reports advanced reporting module
System Features
- Database partitioning of work order, equipment, stock and inventory for multiple service and facility management groups
- View and report on data at room, area, departmental, facility and enterprise levels
- Attach procedural, contractual and general documentation to work orders and equipment
- Record merging by facility, department, asset description, manufacturer or model
- User-defined fields with defaults and drop-down menus assigned to equipment, work orders and contracts
- Full-record and field-by-field copy and paste
- Quick keys and toolbar shortcuts
- Bar code and RFID integration
- Test equipment integration (Fluke medTester, Ansur)
- 11 levels of security, including optional password expiration and user-defined timeout
